Privacy Policy

Privacy Policy for sciencefair.io

Last updated: 28th October 2026


At a glance

When you use ScienceFair.io, apply for our programs, contact us, or become a ScienceFair student, we may collect information such as your name and contact details, school and grade/year level, location, science fair interests, research goals, and information about your project.

We use this information to respond to enquiries, understand your goals, provide and manage ScienceFair coaching, communicate with you, improve our services, and send marketing communications where permitted.

Because ScienceFair operates in partnership with Indigo Research and Crimson Education, your information may be shared between these organizations where necessary to provide and administer your ScienceFair experience. We may also share information with service providers that help us operate our services.

Depending on where you live, you may have rights to access, correct, delete, or object to certain uses of your personal information. You can contact us using the details at the end of this policy.


1. Introduction & Relationship to Crimson

Sciencefair.io operated in partnership between Indigo Research and Crimson Education (collectively, “the Partners,” “we,” “us,” or “our”). We are committed to protecting your personal information and your right to privacy. This Privacy Policy explains how the Partners collect, use, share, and process identifiable information about you (“Personal Data”).

2. Information We Collect

Because this is a partnership, we collect data across both organizations to provide a seamless mentoring experience:

  • Information You Provide Directly: Contact identifiers (name, email, phone), educational history, and specific details regarding your science fair projects or research abstracts.

  • Information Collected Automatically: We collect IP addresses, browser types, and navigation patterns via cookies and similar technologies to optimize the platform experience.

  • Information from the Partners: As a joint venture, Personal Data provided to sciencefair.io may be shared between Crimson Education and Indigo Research to facilitate your specific coaching program and administrative support.

  • Mobile Number and SMS Consent: If you opt in to text reminders when registering for a webinar, we collect your mobile number and a record of your consent, including the date, time, and form you used to opt in.

3. Purpose and Legal Bases for Processing

The Partners process your Personal Data for the following purposes:

  • Contractual Performance: Delivering the 1-on-1 coaching, scientific communication training, and project frameworks you have purchased.

  • Legitimate Interests: Analyzing the effectiveness of our STEM mentoring, diagnosing technical issues, and utilizing AI technologies for trend analysis and service improvement.

  • Consent: For marketing communications regarding new research opportunities or partner events.

  • Safeguarding: Ensuring the safety and welfare of students, consistent with our joint child safeguarding policies and applicable laws.

4. How We Use Cookies

We use cookies and similar technologies to help our website function, understand how visitors use our website, and measure and improve the effectiveness of our marketing.

Cookies are small text files stored on your device when you visit a website. We also use similar technologies, including tracking pixels and tags, for analytics and marketing purposes.

Types of cookies we use:

Strictly Necessary Cookies

These cookies are necessary for the website and our cookie management tools to function properly. They cannot be switched off through our cookie management tool.

Analytics Cookies

We use Google Analytics to understand how visitors use our website, including which pages are visited and how visitors navigate the site. This helps us measure website performance and improve the user experience.

Marketing Cookies and Tracking Technologies

We use Meta Pixel and other marketing technologies to understand the effectiveness of our advertising campaigns, measure conversions, and help us deliver and measure relevant advertising.

These technologies may place cookies or use similar identifiers to recognise a browser or device and associate website activity with advertising campaigns.

Third-party Services

Some cookies and tracking technologies on our website are provided by third-party services, including Google and Meta.

Information collected through these technologies may be shared with these providers for analytics, advertising measurement, and marketing purposes. Where applicable, information may also be shared between Crimson Education and Indigo Research as described below.

Third-party providers may process information outside your country. Further information about international transfers and how we protect Personal Data is provided in Section 6 of this Privacy Policy.

How Long Cookies Last

Cookie lifespans vary depending on the cookie and how the relevant service is configured. Some cookies expire when you close your browser, while others remain on your device for a longer period.

For example, Google Analytics' standard _ga and _ga_<container-id> cookies have a default expiration period of two years.

We periodically review the cookies and similar technologies used on our website to ensure that this information remains accurate.

Managing Your Cookie Preferences

You can choose whether to allow non-essential cookies through our cookie management tool. You can accept or reject analytics and marketing cookies and change your preferences at any time.

You can also manage or delete cookies through your browser settings. If you disable certain cookies, some website features may not function as intended.

5. Who We Share Personal Data With

Your data is shared within the ecosystem of the partnership:

  • Indigo Research & Crimson Education: Data flows between these two entities to fulfill your mentorship, manage scheduling, and process billing.

  • Service Providers: Third-party contractors engaged by either partner for IT hosting, payment processing (e.g., Stripe), and customer analytics.

  • Parents/Guardians: For students under 18, progress reports and account details may be shared with verified parents or caregivers.

  • Public Authorities: When required by law or to protect the vital interests and safety of our users.

Mobile Information and SMS Consent

No mobile information will be shared or sold to third parties or affiliates for marketing or promotional purposes. All of the above categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties. This includes Crimson Education and Indigo Research, who will not use your mobile information or SMS consent for marketing.

6. International Data Transfers

The Partners operate globally. Your Personal Data may be transferred to and processed in jurisdictions where our offices are located, including New Zealand (Crimson HQ) and the United States (Indigo Research operations). We ensure that all international transfers comply with standard contractual clauses and provide an adequate level of data protection.

7. Data Safety & Retention

  • Security: We utilize the combined technical safeguards of both Crimson and Indigo Research, including encryption and multi-factor authentication.

  • Retention: We retain Personal Data for the duration of the student's relationship with the partnership and for a period thereafter to comply with legal, tax, and reporting obligations.

8. Processing Data for Children

Sciencefair.io is an educational service. We do not knowingly collect Personal Data from children under 13 without appropriate parental consent. If you believe we have inadvertently collected such data, please contact us at the address below.

9. Your Rights

Depending on your jurisdiction, you may have the right to request a copy of your data, correct errors, request deletion, or object to certain processing (such as direct marketing). You can exercise these rights by contacting us directly.

10. Contacting Us

If you have questions about this partnership's privacy practices or wish to exercise your rights, you may contact the data protection teams at either organization:

  • Sciencefair.io Support: support@sciencefair.io

  • Crimson Education (Legal & DPO): legalteam@crimsoneducation.org

  • Indigo Research Support: hello@indigoresearch.org

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